Policy Interpretation for Hainan Province's Event and Personnel Exchange Project

Hainan Province's Event and Personnel Exchange Project aims to facilitate international scientific and technological exchange conferences, negotiations, forums, and other projects within the province. The project comprises two categories of activities: key activities and general activities.

In order to apply to participate in this project, the applicant unit must be a legally registered enterprise, scientific research institute, university, or other organization within Hainan Province that possesses independent legal personality. Furthermore, the applicant must not be listed in the register of abnormal business operations, or the list of dishonest activities.

When applying for the Event and Personnel Exchange Project, the following documents and supporting materials should be submitted:

1.Approval documents and relevant contracts or agreements for hosting the event.

2.A detailed list of project expenses, expenditure documents, and related contracts or agreements.

3.Supporting materials such as photos, attendance records, summary reports, and other relevant documents related to the event.

These documents and materials are required to support the application for the Event and Personnel Exchange Project. They will be used to evaluate the applicant's eligibility and to ensure the legitimacy and accuracy of the project expenses. We urge all applicants to carefully prepare and submit all required materials to facilitate the review process.

For the Event and Personnel Exchange Project, funding will be awarded based on performance, with a subsidy of up to 50% of actual expenses, to a maximum of 500,000 yuan, granted to key activities. The participation of important foreign personnel in key activities should be more than 20 people, with a minimum total of 100 participants.

For general activities, a subsidy of up to 50% of actual expenses, to a maximum of 200,000 yuan, will be granted. The participation of important foreign personnel in general activities should account for more than 25% of the total number of participants, with a minimum total of 30 participants. Each unit can apply for up to two Event subsidies per year, with a maximum amount of 1 million yuan.

Funds for the Event and Personnel Exchange Project are mainly used to host various international scientific and technological cooperation exchange conferences, negotiations, promotions, and forums.

This includes expenses related to promotional activities, venue and equipment rentals, vehicle rentals, exhibition arrangements, and the employment of personnel related to the event. It also includes expenses related to transportation, accommodation, and labor costs for foreign experts and scholars who come to Hainan Province to engage in exchange and cooperation during the event.

海南省活动与人员交流项目政策解读

活动与人员交流项目是指在我省举办的各类国际科技交流会、洽谈会和论坛等活动项目，分为重点活动和一般活动。

申报单位应为在我省依法注册、具有独立法人资格的企业、科研院所、高等院校等，未被列入异常经营名录和失信被执行人名单。

申报活动与人员交流项目应提交举办活动批文、合同（协议）等依据文件； 项目支出的费用清单、支出单据等以及所涉及的相关合同（协议）；活动交流照片、签到表、总结报告以及其他活动相关材料等佐证材料。

对于活动与人员交流项目，根据活动绩效择优进行资助，对重点活动给予实际支出50%、最高50万元的补助；重点活动的参加人员规模应在100人以上，其中重要外方人员应在20人以上。对一般活动给予实际支出50%、最高20万元的补助；一般活动的参加人员规模应在30人以上，其中重要外方人员应占25%以上。每个单位每年最多申报2个活动资助，且资助金额不超过100万元。

活动与人员交流项目经费主要用于举办各类国际科技合作交流会、洽谈会、推介会和论坛等，包括宣传、场地和设备租赁、车辆租赁、布展及聘雇活动相关服务人员等活动行为所发生的费用，还包括活动中涉及的外国专家学者来我省从事交流合作支出的交通费、食宿费和劳务费等相关费用。